KC Clay Guild Board Minutes - April 3rd, 2024

 

Start:   6:00     End: 9:00

 

ATTENDEES:  Aimee Adams, Mike Cerv, Laura Tyler Strawn, Louis Reilly, Matt Moore, John Devaney, Kelsie Herron, Josh Wood, Melynda Stewart, Abby Callaghan, David Firman.

 

Josh went through Annual Meeting:

Current Financials - $201,657 Fund Raising Account, $156,597 Operational Bank Account
Fiscal Responsibility – Debt free, smooth studio operation with healthy fund balance, opportunities to fund workshops and public outreach.

By the Numbers: 650 members, 100,000 lbs of clay used, 2,000 non member passes to family fun night, 3, 200 hours of open studio time purchased, 3,000 people served through all programs.

Education: added Amy Troester as Education Coordinator

Special Events: monitor raku and Christmas parties, Teabowl National Exhibition and Demo, Raku Night-Sold Out, Holiday and Spring Sales

Volunteerism: over 4,100 monitor hours worked in studio, 1200 volunteer hours worked by Board of Directors, 1872 hours worked by AIRs.

Public Outreach: New Frontiers, AIRs on the Move, Circuit Court of Jackson County, Imagine That!, Urban Core Scholarship Program, KC Learn, Charitable Donations.
KC Clay Build: Grants, Fundraising events, individual donations. $201,657 raised so far towards the purchase of a new building.

 *Will make more of an effort to better advertise the committees*
Next Steps: Fundraising, Grants, events (Auction, Hambingo May 17th), work with Illinois Financial Fund to develop mortgage/building budget, continue to watch for buildings that fit our needs.

Nominations for Board of Directions due April 15th

BUSINESS UPDATES:

Treasurer’s Report –Melynda

March Income budget: $64,910

March income actual: $40,828.45

March expenses budget: $29,167

March expenses actual: $30,263.08

March Net income budget: $35,743

March Net income actual: $10,565.37

Votes outside of meeting

Voted yes to order new pug mill – about $6,000

Spring Sale – Kelsie, Josh, Laura, Amy T
May 10^th and May 11^th

Next Spring Sale meeting – Tuesday, April 9^th

Louis can make a KCUR advertising spot for the Spring Sale

Workshops – Mike

Second Wednesday Workshop:

April 10^th 7:00 - 8:30 PM - in person and live
Will Preman – Slip Casting and Mold Making

Hands-On Adult Workshop:

April 14th 5 – 7  PM in person, sign up required

Coil Built Planter Workshop
*need to maybe cap these workshops and make clear that they are adult level

Youth Slab Built Mug workshop
April 7^th, 5-7

*First Sunday of each month for kids

*Second Sunday more for adults

Hamish Jackson will be in town in October and would like to host a workshop -Louis
-Teapot masterclass all day workshop, we would need to close the studio that Sunday, 16 people, $120 a person.

*Request for terra sidge workshop

Monitors / Volunteers  - Matt

Had annual monitor meeting last weekend with 95% attendance. Seemed like everyone had a positive experience and had more clarity on policies. Have about 50 people on waitlist.

Publicity – Kelsie

Community Outreach/Membership – Aimee

640 members

ENewsletter

-Let Laura and Aimee know ideas for May feature on what we are doing in the community, who should be featured for volunteer, teacher, or employee spotlight, workshops, and anything else to include.

May:

Feature story – Hambingo

Teacher Spotlight – Kelly Daniels

Workshops

Call for Teabowl National

Education – Abby

Started AIRs on the move back up again

Education Coordinator – Amy Troester
High Aspirations and advertise Urban Core Scholarship

Helping teachers in KC schools how to use kilns, teach ceramics, etc

Doing a raku firing at Truman High School, April 29^th

Summer Class—Louis

130 spots are filled out of 192

Building Maintenance -Louis

Ordered the pug mill.

Thinking about adding a garage door to our kiln room so we can transport it out so we can get the blauw kiln out in one piece.

Technology–

GrantsArtsKC awarded us $5,000 and we’ll be able to get another $5,000 next year without having to apply again.

Artist in Residence
Had a good trip to NCECA with everyone

Going to Arkansas Pottery fest in May

Residency applications are due on April 15^th

Gallery – David

Would be helpful for David to send an inventory list of what was sold with the inventory number

Strategic Planning Committee- Josh, John, Melynda, Abby, Louis

Looking into potential new building and potentially making offer

Old school built in 1975, laid out really well for our needs, and wouldn’t need a huge renovation

13,000 square feet

Hamburger Mary Bingo Fundraiser –

Friday, May 17 at 7pm
Will help each other advertise

Teabowl National –  Aimee, Josh, Louis (Committee) David

Shikha Joshi is TBN juror for 2024

Raku Weekend 

Holiday Sale

Apparel Committee – Laura, Aimee, Louis, Mike

Aimee ordered aprons

New business:

Joe Smith Lifetime achievement award – want to finalize nominations

Need to get it on the website and what the criteria are

 

KC Clay Guild Board Minutes - March 6th, 2024

 

Start:   6:00     End:

 

ATTENDEES:  Aimee Adams, Mike Cerv, Laura Tyler Strawn, Louis Reilly, Matt Moore, John Devaney, Kelsie Herron, Josh Wood.

BUSINESS UPDATES:

Treasurer’s Report –Melynda

Melynda will be on vacation out of the country from 2/28 through 3/18 and will miss the March board meeting. 

Josh will issue payments to teachers and AIRs.

Votes outside of meeting

Spring Sale – Kelsie, Josh, Laura, Amy T

We had first Spring Sale committee meeting a couple weeks ago to go over basics and delegate tasks

Voted yes on paying Amy Troester for an additional 20 hours to do work for the Spring Sale

Workshops – Mike

Second Wednesday Workshop:

March 13th 7:00 - 8:30 PM - in person and live

Izanna Perry

Workshop description:

Izanna will demonstrate how she uses coil building techniques to make her sculptures and then demonstrate how she uses slip trailing to decorate the surface. 

Second Sunday Workshop:

March 10th 6:00-7:00 PM in person and live

Abby Callaghan

Workshop Description:

Join Abby as she discusses underglazes and her surface decoration process. Learn how she creates smooth, sky-like gradients and uses sgraffito and stencils for sharp, contrasting lines.

Hands-On Adult Workshop:

March 17th 5:30-8:30 PM in person, sign up required

Kelly Daniels

Workshop Description: Discover new surface decoration and slab building techniques with Kelly as you work together in this hands-on workshop to construct a functional ceramic birdhouse. 

*First Sunday of each month for kids

*Second Sunday more for adults – First one will be birdhouses 

Monitors / Volunteers  - Matt

Having monitor annual meeting with pizza

-Promote board elections coming up for monitors and promote more monitor participation in committees

Publicity – Kelsie

Advertising for workshops, board videos, and spring sale.

Community Outreach/Membership – Aimee

New donation certificates printed and ready

Dog bowl artist donation call – should maybe hold an event to make the dog bowls

654 members

ENewsletter

-Let Laura and Aimee know ideas for April feature on what we are doing in the community, who should be featured for volunteer, teacher, or employee spotlight, workshops, and anything else to include. 

Board elections – April 15 – nominations due, elections will start shortly after 17-28th

Kelly Daniels for teacher spotlight

April workshops

April board meeting on zoom

Education – Abby

Working on board videos

Education Coordinator – Amy Troester

Summer Class—Louis

About half full

Building Maintenance -Louis

Technology–

Laura – working on page for board meeting minutes and agendas. Trying to figure out which tab to put it under, or make its own tab. Might need special permissions to make and edit blog to add minutes and agendas to.

Wondering if we can update the homepage. I think we can update photos and move things around. Can I make a draft and see if we’d want to adjust?

Grants

Louis sent out new grant application to Kauffman foundation. We should find out in 60 days. Also mentioned that we could do a matching grant with Kauffman foundation.

They have been here and have had a tour.

Also have sent out grant application to Deffenbaugh for 20K.

We were awarded 5K from ArtsKC

Artist in Residence

Flights are on the 19^th for NCECA

Allison offered to bring tshirts, etc since she is driving. Was going to give her $100.

Huey has a show up right now at Columbia College

Going to Arkansas Pottery fest in May

Gallery – David

Huey sold a few more mugs that maybe need to be added to the above

Voted for the gallery to not take a cut if Artist in Res have a gallery show

Strategic Planning Committee- Josh, John, Melynda, Abby, Louis

Josh – Would like to do Hamburger Mary Fundraiser. They are sending out an email soon to schedule their May fundraisers.

 

Which Charities can participate?

Only 501c3 nonprofit organizations or charities may participate in Mary’s Hambingo charity night given they can comply with the following stipulations:

a)  They must have been an established 501c3 nonprofit for at least 2 years (a legal requirement for Missouri law).

b)  The primary constituency of the charity cannot be minors (Example: scouting groups, schools, undergraduate colleges, fraternities & sororities, etc) (Also, a legal requirement for Missouri law).

c)  The charity must have a large enough support base, email list, and constituency to be able to fill the 140+ seats at Hamburger Mary’s KC.

d) The charity must be located within the metro Kansas City area and its immediate suburbs. We cannot book charity bingo events for groups outside of this area. 

Josh will pursue this hopefully for May

Louis – would like to plan an art auction to do this year for the capital campaign. Maybe early November.

Teabowl National –  Aimee, Josh, Louis (Committee) David

Shikha Joshi is TBN juror for 2024

She is going to do her contracted social media post soon

Raku Weekend

Vote yes for David to secure band for $600 for Raku Night

Amy cleaned out bone shelf and there aren’t a lot left. Maybe we should having a making event. 

Holiday Sale

Apparel Committee – Laura, Aimee, Louis, Mike

Discuss designs and colors

$14.50 per apron and minimum of 30

Voted yes to order aprons for sale

New business:

John: 1.  By-Law review and approval

Voted to approve by laws and Laura will put this on the website

2.  Status of 7410 Sni-A-Bar Building offer

3.  Annual Meeting Agenda and Coordination